Sales and Administration Assistant

Responsible for the initial contact and reception of the sales office as well as the overall administration
of the sales and marketing department, this central position supports the sales directors and
and sales managers in a dynamic and efficient manner. The person occupying this position is a key
is a key element in the department's support of the sales managers and directors.
and sales managers. Administrative support to the General Manager may also be part of the
part of the responsibilities of the position. As the business changes, the responsibilities of this position will
responsibilities of this position will evolve accordingly.

Job description
First point of contact for the department, in person or by phone and email;
Responsible for the administrative management of the sales and marketing department and hotel administration;
Acts as the primary contact for all business inquiries (lead catcher);
Responds to business inquiries; effectively qualifies requests and assigns them to the various sales managers;
Assist in the preparation of on-site customer visits: FAM trips and customer events;
Compile, maintain and distribute various sales department reports in a timely manner: daily, weekly and monthly statistical reports - updated and distributed as needed;
Maintain an organized tracking system of Sales, Marketing and Administration department payroll and payroll input data into the system on a weekly basis;
Record information that pertains to the group, event or meeting in the Marriott Bonvoy group posting tool;
Manage office equipment needs and act as the primary contact for office equipment and maintenance needs;
Prepare sales meeting agenda, accurately record procedure and take minutes;
Prepare and write the daily journal and post information on the board;
Prepare and write communications to VIP clients for the GM and Executive Committee;
Responsible for the standards of procedures and operations of the sales, marketing, convention service and administration departments;